A permit is required for any scheduled park activity of 25 or more attendees. 

A permit may also be secured for smaller groups in an effort to reserve the specified park amenity rather than rely on a first come, first serve basis. The permit must be in the possession of the group while the site is in use, and permit-holders must comply with the following terms and conditions and the conditions set forth in the permit. Permits are non-transferable and non-refundable. 

Evergreen Park & Recreation District (EPRD) reserves the right to limit, change and/or revoke the venue of the user’s permit. 

1. Permit Agreement: Once application has been approved, permit agreement will be mailed, emailed or faxed to the Applicant/Contact Person listed on the application unless otherwise requested by the applicant. Specific requirements and due dates will be outlined on the permit agreement. It is the responsibility of the Applicant/Contact Person to see that all permit requirements are met. 

2. Fees: If all pertaining fees are not received by the EPRD Staff by the required date, the reservation will be canceled and the site/facility will be made available to other users. Fees are due in full; deposits or partial payments are not accepted. We accept all forms of payment (made payable to Evergreen Park & Recreation District). 

Payment can be mailed to: 

EPRD, Attn: Park Permit, 1521 Bergen Parkway, Evergreen, CO 80439 

3. Usage Policy: If a site has been permitted, the permit-holder has priority over other users. Contact the EPRD representative, whose telephone number is listed on the permit for any site issues. 

4. Pre-Event Walk Through: Pre-event walk through must be completed no later than 10 business days prior to event with EPRD Staff and include Evergreen Fire Rescue (EFR) if event attendance to exceed 1,000 people. 

5. Remain on Site: Event Representative must remain on site until all vendors have left the area and breakdown and clean-up is complete. 

6. Post Event Walk/Final Clean Up: Event Representative must meet with Park Staff after the event concludes for a final walk through regarding clean up, and for withholding of damage deposit. Certain events may require an additional walk through the day after the event. Failure to comply can and will result in additional clean up charges. 

7. Opening Date: All applications will be reviewed in the order received by EPRD and Park Use Permit Staff. Applications for permits may be submitted in person, by fax, by email, or by mail. Applications for events requesting the same dates and same park from the prior 2 years are considered priority events and will receive priority consideration. Applications received and reviewed no later than January 1. 

8. Cancellation Policy: There is no refund for inclement weather. If permit-holder cancels the event, EPRD will retain the deposit. 

9. Special Events: Organized events with expected attendance of more than 25 people must meet with the Park Operations Personnel no less than 45 days prior to event date set-up. The Buchanan Park, Evergreen Lake Park*, Marshdale Park, Stagecoach Park, and Alderfer Meadow Area are the only locations capable of accommodating events of this size. 

*When renting the Lake Park for large-scale events/festivals, the Evergreen Lake House must be rented as well. Please contact Lake House Staff for further details, 720-880-1300. 

10. Evergreen Fire Rescue (EFR) Special Event Permit: Special events that: have 1,000+ people, impede public roadways, use open flame devices for non-cooking purposes, or who are otherwise required to obtain a permit through the County shall obtain a special event permit through EFR. For questions regarding EFR Special Event permitting contact Fire Inspector Charles Poppe at cpoppe@evergreenfirerescue.com. 

11. Restroom Facilities: Sites that include restroom facilities or port-a-potty units are taken on an “as is” basis; the rental fee is for reservation rights only. 

12. Daily Park Hours: EPRD managed parks are open for public use from one hour before sunrise to one hour after sunset unless otherwise permitted by EPRD. 

13. Curfew: It is prohibited to enter, use, or occupy, EPRD managed lands outside the daily park hours. It is prohibited to park any vehicles and/or trailers on EPRD managed lands during the established curfew without express permission from EPRD clearly posted on said vehicle. 

14. Attendee Conduct: The permit-holder is responsible for his/her actions and the actions of attendees at the event. 

15. Communication: The permit-holder shall be required to provide EPRD Staff with a cell phone contact number. Where required, Evergreen Fire Rescue (EFR) has set in place requirements for the use and number of two way radios that shall be provided. 

16. Security: The number of police officers required for traffic and on-site security is based upon the type of events, expected attendance, sales, cash handling and traffic control. If law enforcement is required by EPRD for an event, a copy of the agreement between the permit- holder and the Jefferson County Sheriff Department is filed with EPRD Staff not less than 15 days prior to the event. A private security service may be contracted instead of the Jefferson County Sheriff Department to provide overnight security (exception: if sale of alcohol, permit-holder must use the Sheriff Department). The cost for hiring security is the responsibility of the permit-holder. 

17. Medical Coverage: Evergreen Fire Rescue (EFR) mandates medical services be provided for events having 1,000+ people. The requirement for medical coverage may be met through any credentialed contractor. For questions regarding EFR Special Events contact Fire Inspector Charles Poppe at cpoppe@evergreenfirerescue.com. 

18. Amplified Sound: All outdoor events held at EPRD park locations must adhere to the Jefferson County Regulatory Policy on Noise Abatement. Furthermore, EPRD requires that all events held at EPRD park & field locations adhere to the District’s supplemental regulations on amplified sound as outlined below. Amplified sound includes DJ’s, bands, stereo equipment, pa systems, boomboxes, etc. 

19. Electricity: Use of electricity is available at the following sites: Alderfer Ranch Pavilion (1 receptacle/120v), Kittredge Park (1 receptacle/120v), Evergreen Lake Park & Lake House (multiple 120v & 240v locations), and Buchanan Park Fields (multiple 120v & 240v locations). All electrical configurations shall comply with local codes and regulations. 

20. Water: Use of water is available at the following sites: Buchanan Park Fields and Kittredge Park. 

21. Portable Toilets, Trash Receptacles and Recycling: EPRD provides portable toilets throughout the various Park locations. The permit-holder is responsible for providing an adequate number of portable toilets, trash receptacles and hand-sinks over and above those that are supplied by EPRD on a daily basis. Additional units can be rented through EPRD. Sites that include restroom facilities or port-a-potty units are taken on an “as is” basis; the rental fee is for reservation rights only. Events with attendance over 300 

people will be required to arrange for additional portable toilets and trash and recycling receptacles, and collection at an additional expense. Recycling, and/or composting of materials will be required for all events. For further details, please discuss with Parks Staff. As determined by EPRD, the park permit applicant may be required to provide an adequate plan regarding portable toilets and trash receptacles for event prior to final permit approval by EPRD Staff. 

22. Disposal of Waste Materials: Trash must be properly disposed of in dumpsters or trash barrels. Ice may be placed in barrels or spread out on hard surfaces. Trash is not to be left in flowerbeds or on grass. Due to potential damage to vegetation and the sewer system, hot coals and grease must be properly disposed of off- site. 

23. Litter: It is prohibited to deposit or leave any refuse, trash, or litter in or on EPRD managed lands except by depositing such refuse, trash or litter in designated refuse receptacles. 

24. Glass Bottles/Containers: Glass bottles and containers are prohibited in all parks. 

25. Admission: Charging admission or gate charges is prohibited unless specifically approved by EPRD. 

26. Sale of Goods and Services / Commercial Activity: It is prohibited to conduct any commercial or concession activities, or to provide any service, product or activity for which a fee is charged on EPRD managed lands except when a valid EPRD commercial permit is issued. 

27. Parking: It is prohibited to park vehicles, bicycles or trailers on EPRD managed lands in any prohibited location, or in a manner that creates a hazard or obstructs vehicular traffic, pedestrian walkways, emergency vehicle access, bicycle trails or damages natural resources. It is prohibited for a vehicle and/or trailer to be parked in a handicapped parking space on EPRD managed lands unless said vehicle and/or trailer displays a valid State-issued handicapped license plate or tag. It is prohibited to park any vehicle and/or trailer overnight on EPRD managed lands unless specifically permitted by EPRD. As determined by EPRD, the park permit- holder may be required to provide an adequate plan for parking/traffic/crowd control for event prior to final permit approval by EPRD Staff. See #31 for additional information on EPRD on-site staff and parking coordinator requirements. 

28. Vehicular Access: Motorized vehicles on any EPRD managed park property, lawn, turf, restricted roadway, bicycle/pedestrian pathway, turf trail, or athletic field is prohibited. Roadways and parking areas are clearly marked and established. Driving beyond designated boundaries to load and unload equipment or transport goods is prohibited. Carpooling is encouraged, as there is limited space at many of the EPRD managed park locations. 

29. Roadway Gates: Roadways and other areas that restrict vehicle usage, are secured by gates and/or steel posts, and may not be opened and used for event parking. These areas shall remain unobstructed at all times. 

30. Signage: Signs, banners, party decoration and canopies may not be attached to trees, shelters, light fixtures, or other park structures. Blocking areas, including sidewalks, parking lots, paths, and roadways is prohibited. Signs, banners, party decorations, etc must be taken down by the end of the event. Please contact EPRD Staff for clarification on when signage can initially be displayed on event site. 

31. Prohibited Items and Activities: Prohibited items and activities at the Parks include: aircraft, fireworks, golf, horseback riding, hot air balloons, and weapons, including but not limited to knives, firearms, bow and arrows, martial arts weapons, or other activities deemed by the District to be a danger to patrons or damaging to property. Exception: Law Enforcement/Park Rangers. 

32. Supplemental Park Permit Requirements Below: 

* If required by EPRD for an event, see rule #16, “Security”, above. Park Permit Lessees must schedule the Jefferson County Sheriff(s) directly through the Sheriff Office. This is an additional cost required by the Evergreen Park & Recreation District (EPRD) Park Permit at the expense of the Event Organizer/Licensee. The required Sheriff Deputy(s) for event parking coordination is an EPRD requirement in addition to any condition(s) stipulated by the Jefferson County Special Event Permit. If law enforcement is required by EPRD, a copy of the agreement between the permit-holder and the Jefferson County Sheriff Department is filed with EPRD Staff not less than 30 days prior to the event. 

** As part of the EPRD Park Permit fees, Lessees will be charged for the required on-site EPRD employee(s) based on the number of hours of the permitted event. Rate of $25/hr per employee. 

*** Requirements for “Medical Coverage” and “Communication”, rules # 15 and 17 respectively, are made entirely by Evergreen Fire Rescue (EFR) any comments, questions, or concerns shall be directed to Fire Inspector Poppe at cpoppe@evergreenfirerescue.com