BOARD OF DIRECTORS

Election - Board of Directors

The Evergreen Park & Recreation District (EPRD) Board of Directors is an elected board required under Title 32, C.R.S. The Board provides a means for those elected officials to engage in policy-making decisions, which affect the park and recreation district. To serve, Board members are required to be registered to vote in Colorado and to live or own property within EPRD boundaries and represent the entire District. By law, Board members serve a four-year term, not to exceed more than two consecutive terms.

Board elections for special districts are currently held in May of odd-numbered years. Four-year terms will resume with the 2023 board election.

Evergreen Park & Recreation District Bylaws

View the EPRD District Map 

Election Information

NOTICE OF CANCELLATION OF REGULAR ELECTION
BY THE DESIGNATED ELECTION OFFICIAL FOR THE EVERGREEN PARK AND RECREATION DISTRICT

NOTICE IS HEREBY GIVEN by the Evergreen Park and Recreation District, Jefferson County, Colorado, that at the close of business on the sixty-third (63rd) day before the election or thereafter there were not more candidates for Director than offices to be filled, including candidates filing affidavits of intent to be write-in candidates; therefore, the election to be held on May 2, 2023, is hereby cancelled.

The following candidates are declared elected:

Donald H. Rosenthal                   Four-year term to 2027

Nina Armah                                Four-year term to 2027

Published on:          March 9, 2023

Published in: Canyon Courier 

The next Evergreen Park & Recreation District Board of Directors Election will be held on Tuesday, May 2, 2023, between the hours of 7 AM and 7 PM.

There shall be two (2) polling places at the following locations:

Wulf Recreation Center
5300 S Olive Road
Evergreen, CO 80439

 Buchanan Park Recreation Center
32003 Ellingwood Trail
Evergreen, CO 80439

Download Absentee Ballot Form at this Link

Candidate Information

All candidates must first be a registered elector in the State of Colorado, AND be a:

• Current resident of the District within the boundary named above; OR
• The owner (or the spouse or the civil union partner of the owner) of taxable real or personal property situated within the boundaries of the District; OR
• A person who is obligated to pay taxes under a contract to purchase taxable property within the District named above.
• Information regarding voter registration can be found through the office of the Secretary of State: https://www.sos.state.co.us/pubs/elections/.
• Self-Nomination and Acceptance Form - 2023 EPRD Board Election

Running for EPRD Board of Directors

On May 2, 2023, two seats on EPRD’s Board of Directors will be up for election.  The two positions will be for a four-year term.  If you are interested in running, EPRD will have three informational meetings to learn about board responsibilities and eligibility.  We will also have two board members (not running) to answer any questions.

Dates and Times for Meetings:

• Tuesday, Jan 31st  - 1 PM at Wulf
• Wednesday, Feb. 8th - 6 PM at BPRC
• Thursday, Feb 23rd - 6 PM at Wulf

Call for Nominations

TO WHOM IT MAY CONCERN, and particularly, to the eligible electors of
the Evergreen Park & Recreation District (“District”) of Jefferson County,
Colorado. NOTICE IS HEREBY GIVEN that the District will conduct a regular election
on the 2nd day of May, 2023, between the hours of 7:00 a.m. and 7:00 p.m. to elect members of its Board of Directors. At that time, two (2) directors will be elected to serve a four-year term. Eligible electors of the Evergreen Park and Recreation District interested in serving on the Board of Directors may obtain a Self-Nomination and Acceptance form from the District Designated Election Official (DEO):

Micki L. Mills, DEO
mmills@cegrlaw.com

The Self-Nomination and Acceptance Form must be returned to the DEO
by 5:00 p.m. on Friday, February 24, 2023.  The form can be emailed to the
DEO at the email address noted above.  

A Self-Nomination and Acceptance Form that is not sufficient may be amended once at any time before 3:00 p.m. on Friday, February 24, 2023.  Earlier submittal is
encouraged as the deadline will not permit correcting an insufficient form if received at 5:00 p.m. NOTICE IS FURTHER GIVEN that application for an absentee ballot may be filed with Micki Mills, DEO, at the contact information referenced above, no
later than the close of business on Tuesday, April 25, 2023.

EVERGREEN PARK AND RECREATION DISTRICT
Micki Mills, Designated Election Official 

Term Information

Every position on the 2023 ballot is open to anyone who is eligible to run as specified in the Candidate Information section, including existing appointed Board members who have not reached their term limits.

A District resident must own property and be an eligible voter in order to run.

The District will have a contested election if it receives more than two nominations for the election. If the District does not receive at least two nominations, then after the election, there will be a vacancy and the Board can appoint to fill the position(s).

2023 Election Dates

• January 1 - First day to file Self-Nomination and Acceptance Forms with the DEO
• January 22 – February 16: Publication of the Call for Nominations. 
• February 24: Last day to file Self-Nomination and Acceptance Forms with DEO, no later than 5 PM  A Self-Nomination and Acceptance Form that is not sufficient may be amended once at any time before 3 PM on Friday, February 24, 2023.  Earlier submittal is encouraged as the deadline will not permit correcting an insufficient form if received at 5 PM
• February 28: Cancellation of the election if there are not more than two candidates for the election. 
• The first week of March: Bios requested from candidates. Bios will be posted on our website for review.
• May 2: Election Day – Polls open 7 AM-7 PM

Voter Information

• April 3 – April 27: Absentee ballots mailed to eligible electors of the District. Application for Absentee ballot
• April 25: Last day for voters to request an absentee ballot.
• May 2: Election Day – Polls open 7 AM-7 PM
• May 23: Following the election and posted results, EPRD will conduct their regular Board meeting and the new Directors will be sworn in at the beginning of the meeting; official capacity as a Board member begins after required filings are complete.

The following is a list of the Board of Directors, each with title, expiration of term, and email address:

• Peter Eggers, President
  Term expires: May 2025
  Email Peter Eggers
• Betsy Hays, First Vice President
  Term expires: May 2025
  Email Betsy Hays
• Don Rosenthal, Second Vice President
  Term expires: May 2027
  Email Don Rosenthal
• Nina Armah, Secretary
  Term expires: May 2027
  Email Nina Armah
• Mary McGhee, Treasurer
  Term expires: May 2025
  Email Mary McGhee
• You can also reach the Board of Directors by calling 720-880-1019.
• Evergreen Park & Recreation District Bylaws

Citizen Involvement at Board Meetings

Citizen Comments & Involvement Are Welcome

The Board of Directors of Evergreen Park & Recreation District believes a regular and active dialogue with interested citizens is vital to effective and informed management of the District. This type of regular interchange helps to ensure projects and priorities of the District most closely match with those of the broad public. Citizens are always welcome and encouraged to attend any and all meetings of the Board.

A convenient way for citizens to engage the Board of Directors is during the Board's regular monthly meetings and special meetings. There are several different ways citizens can participate during these Board meetings

Citizens Comments During Discussion of Specific Agenda Items

Citizens may provide comments on any given agenda item during the meeting. These comments may be at the invitation of the Board or staff because the citizen has been involved in helping work a specific issue or project, or a citizen may just offer comments because of general interest. Citizens are encouraged to be concise with these comments, and keep them to a maximum of 5 minutes each. Citizens are asked to not reiterate comments already made by other citizens.

Citizen-Initiated New Business Items (Preferred Method)

The process for a Citizen initiated New Business Item is for the Citizen to submit the issue or topic in writing to the Executive Director. The Executive Director and staff will conduct any necessary research concerning the subject matter. If the staff determines the matter should be presented to the Board, staff will provide the Board with a recommendation placement of the item on a future Board meeting agenda. Once the Board has determined to add the matter to a future agenda, a will be selected, and staff will advise the Citizen and request hard copies of the presentation materials for distribution to Board Members and District staff. The Citizen presenting the matter at the Board meeting will be allotted 15 minutes on the agenda.

If a Citizen desires to initiate a New Business Item directly at a Board meeting without prior notice, the following stipulations will be made:

• Presentation must be made during the General Public Comment portion of the agenda.
• Presentation is restricted to a maximum of 10 minutes.
• Only 1 speaker is allowed on the matter.
• If the Citizen has items to present (i.e. handouts, maps, survey data), he/she must provide the Recording Secretary with a clean copy. The preferred method of presentation material is paper form in order to be distributed to the Board Members and District staff.

Please note that board action is not expected to be taken on issues raised during:

• General Comments by Citizens
• New Business Items initiated by Citizens directly at a Board meeting without prior notice

General Comments By Citizens

The Board regularly reserves time on the agenda for Citizen's comments of a general nature (the General Public Comment Section of meeting agenda). Citizens are encouraged to be concise with these comments, and keep them to a maximum of 5 minutes each. Citizens are asked to not reiterate comments already made by other citizens.

Regardless of the types of comments offered by citizens as discussed above, the Chair always reserves the right to limit time and discussion in order to expeditiously move through the agenda during the evening to fulfill the business needs of the District.

There are certain matters the Board discusses in Executive Sessions. The matters are specified in the laws applicable to Special Districts and in general include the following:

• Under Colorado Revised Statutes (CRS) Section 24-6-402(4)(b) for a conference with the Evergreen Park & Recreation District Attorney for the purpose of receiving legal advice on specific legal questions
• Under CRS Section 24-6-402(4)(e) for the purposes of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators
• Under CRS Section 24-6-402(4)(a) to discuss the purchase, acquisition, lease, transfer, or sale of real, personal, or other property interest
• Under CRS Section 24-6-402(4)(f)(I) and (II) for discussion of a personnel matter and not involving: any specific employees who have requested discussion of the matter in open session; any member of this body or any elected official; the appointment of any person to fill an office of this body or of an elected official; or personnel policies that do not require the discussion of matters personal to particular employees
• Under CRS Section 24-6-402(4)(c) for discussion of a matter required to be kept confidential by the following federal or state law, rule, or regulation
• Under CRS Section 24-6-402(4)(d) for discussion of specialized details of security arrangements or investigations
• Under CRS Section 24-6-402(4)(g) for consideration of documents protected by the mandatory nondisclosure provisions of the Open Records Act

Executive Sessions are closed to the public. However, all formal votes of the Board on any such matters must be made in open session.

Meetings of the Board of Directors

Board of Directors Meeting Dates 2023 | View Most Recent Agenda (PDF) | View All Agendas and Minutes | View Most Recent BOD Notice of Gathering (PDF)

The EPRD Youth Advisory Board (YAB) is a youth engagement strategy used to positively incorporate youth voices and help build the capacity of youth participants. The purpose of Youth Advisory Board is to offer EPRD Board and Staff members an important way to solicit youth insights or feedback on program design, implementation, and evaluation; help define outcomes that are relevant to young peoples’ needs; compliment or deepen existing youth engagement strategies; or provide young people the opportunity to directly support program processes, outputs, and outcomes in ways that contribute to sustainability and scale, while also building the skills of young people themselves. The YAB provides a platform for young people not only to be leaders of tomorrow but to become drivers of change today. Youth advisory committee members should demonstrate: 

• Communication Skills – A willingness to listen and be considerate of others’ input, and to be willing to share opinions with others.
• Leadership Skills – The ability to gain the respect and trust of his or her peer group and show empathy and respect for others.
• Commitment and Availability — Attendance at the Board of Directors meetings.
• Community Service— Interest or participation in community service.
• Openness to Working with Adults— A willingness to respond to adult mentoring efforts.

The YAB provides a platform for young people not only to be leaders of tomorrow but to become drivers of change today.

Download the Youth Advisory Board application today!